Privacy Notice

People HQ Ltd provides recruitment, international talent and HR consultancy services.

People HQ Ltd is registered in Northern Ireland under company number NI663283. Our registered office is 55–59 Adelaide Street, Belfast, BT2 8FE.

This notice explains how we handle personal information relating to clients, prospective clients, website visitors, suppliers, professional contacts and individuals involved in our HR consultancy work.

Candidates and applicants should also read our separate Candidate Privacy Notice.

Depending on how you engage with People HQ, we may collect:

• Your name, job title and contact details
• Enquiries and correspondence with our team
• Client, contractual, billing and payment information
• Information provided while delivering HR consultancy services
• Supplier and professional contact information
• Marketing preferences
• Technical information collected through our website

When providing HR consultancy services, we may receive information about a client’s employees, workers or applicants.

Where People HQ processes this information solely on a client’s instructions, the client remains responsible for deciding how and why the information is used. The client’s own employee privacy notice will also apply.

We may use personal information to:

• Respond to enquiries
• Provide HR consultancy and other agreed services
• Manage client and supplier relationships
• Prepare contracts, invoices and business records
• Meet legal, regulatory and professional obligations
• Protect our business, clients and systems
• Improve our services and website
• Send relevant business communications where legally permitted

We process information where it is necessary to provide a service or fulfil a contract, comply with a legal obligation, pursue a legitimate business interest or where consent has been provided.

Where necessary and lawful, we may share information with:

• Professional advisers, including solicitors and accountants
• IT, website, email, payment and cloud-service providers
• Organisations supporting the delivery of our services
• Regulators, courts, law-enforcement bodies or public authorities
• Another organisation involved in a sale or transfer of our business

We do not sell personal information.

We may send relevant information about People HQ’s services where you have requested it, provided consent or have an existing business relationship with us.

You may unsubscribe at any time by using the link in an email or contacting [enquiries@peoplehq.co.uk]

Our website may use cookies to operate correctly, remember preferences and understand how visitors use the site.

Non-essential analytics or marketing cookies will only be used where appropriate consent has been provided. You can review or change your preferences through the website’s cookie settings.

We retain personal information only for as long as it is reasonably required.

Client, contractual and financial records may normally be retained for up to six years. General enquiries and correspondence will normally be retained for up to two years. Other information will be retained according to its purpose and any applicable legal or contractual requirements.

We use appropriate technical and organisational measures to protect personal information against loss, misuse, unauthorised access or disclosure. Access is limited to people who require the information for a legitimate business purpose.

Depending on the circumstances, you may have the right to:

• Access the information we hold about you
• Correct inaccurate or incomplete information
• Request deletion or restriction of your information
• Object to certain uses of your information
• Withdraw consent where we rely on consent
• Request the transfer of certain information
• Complain about how your information has been handled

To exercise your rights, email [enquiries@peoplehq.co.uk]

People HQ Ltd
55–59 Adelaide Street
Belfast
BT2 8FE

Email: [enquiries@peoplehq.co.uk]
Telephone: 02891 246 000

We will acknowledge a data-protection complaint within 30 days and investigate it without undue delay.

You may also complain to the Information Commissioner’s Office at [www.ico.org.uk] or by calling 0303 123 1113.

We may update this notice as our services, systems or legal obligations change. The latest version will be available on our website.